- Who it’s for
- Sole operators
- Software
- Xero
- Setup
- 10 to 20 minutes
- Gives back
- 30 to 90 minutes of reconciliation, every week
Step-by-step walkthrough
- In Xero, go to Business → Bank accounts, then Bank rules on the account you reconcile most
- Open your last month of reconciled transactions and find the payees that appear every week: merchant fees, fuel, subscriptions, rent, the same three suppliers
- Create a rule for each: match on the payee or a distinctive part of the reference, then set the account code and tax rate
Get the rest of the steps and the one-page PDF
Steps 4 and 5, what to watch for, and a one-page PDF to keep.
Where the recovered time should go
Not into doing more of the same. That is the whole argument — the hour you get back isn’t a cost you’ve cut, it’s a return you can finally collect. Put it on a client, on the person you have been meaning to train, or on the work that has been good enough for two years.